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Visio

Transform the way you use and visualize data to bring your best ideas to life.
OVERVIEW

Create easy-to-understand visuals with confidence

  • Choose from dozens of premade templates, starter diagrams, and stencils available on Visio desktop and in the web app.
  • Bring your ideas to life with Visio’s powerful flowchart features. Use the vast library of shapes, stencils, and templates to turn numbers and information into impactful stories.
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  • Easily craft org charts to visualize team, hierarchy, or reporting structures, and then share them with employees, teams, and stakeholders.
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  • Design a hybrid workspace, retail store layout, new home, and other spaces with accurate, scalable templates and tools to help you visualize function, flow, and aesthetic appeal.
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  • Simplify your system design process and illustrate how devices and networks all work together with a variety of network templates, shapes, and connector tools.
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  • Think out loud. Make brainstorming simple and actionable with a range of templates for visualizing problems and mapping solutions—from fishbone diagrams to SWOT analysis.
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PLANS AND PRICING

Determine which app best fits your needs

Visio in Microsoft 365

Get started with viewing and basic editing
Included
in Microsoft 365 commercial plans

Visio in Microsoft 365 includes:

  • Limited templates for general diagrams and basic flowcharts
  • Real-time collaboration, commenting, and sharing with the Visio web app or the Visio app in Microsoft Teams
  • Security, compliance, data privacy, accessibility, and Microsoft 365 customer support

Visio Plan 1

Create professional diagrams collaboratively


Best value for your money
$5.00
user/month
(Annual or monthly commitment)2
See trial terms3

Includes everything in Visio in Microsoft 365, plus:

  • Thousands of shapes and Microsoft product icons
  • Cross-functional flowcharts, detailed network diagrams, and IT diagrams—Azure, Amazon Web Services (AWS)
  • Software and database diagrams—entity relationship diagrams (ERD), Unified Modeling Language (UML 2.5)
  • Mind maps and organization charts
  • Grids, layers, and containers
  • Shape data
  • Power BI integration

Visio Plan 2

Generate enterprise-level diagrams with a comprehensive solution

Includes web and desktop apps
$15.00
user/month
(Annual or monthly commitment)2
See trial terms3

Includes everything in Visio Plan 1, plus:

  • More than 250,000 shapes and various partner-created solutions
  • Visio desktop app with offline and local file support
  • Advanced process diagrams and Business Process Model and Notation (BPMN 2.0)
  • Floor plans and office layouts
  • Piping and instrumentation (P&ID) and engineering diagrams
  • Electrical diagrams
  • Timelines
  • Data connectivity (two-way sync)
  • Custom shapes with programmability
  • Power Automate, Word, Excel, and PowerPoint integrations
  • AutoCAD file support and data graphics

Frequently asked questions

  • Trial versions only exist for Visio Plan 1 and Visio Plan 2. These trials are free for 30 days3 for first-time trial users with a work or school account.

    Visio Plan 1 provides access to Visio for the web.

    Visio Plan 2 provides access to both Visio for the web and Visio desktop.

    There are no trial versions of Visio Standard or Visio Professional.
  • Following is a complete list of the Microsoft 365 commercial plans that include the Visio web app: Microsoft 365 Business Basic, Microsoft 365 Business Standard, Microsoft 365 Business Premium, Microsoft 365 Apps for business, Office 365 E1, Office 365 E3, Office 365 E5, Office 365 F3, Microsoft 365 F3, Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 Apps for enterprise, Office 365 A1, Office 365 A3, Office 365 A5, Microsoft 365 A1, Microsoft 365 A3, and Microsoft 365 A5, including versions of some of these suites that do not include Teams.

    Please note, plans for small and medium-sized businesses—such as Business Basic and Business Standard with a Microsoft account ID (hotmail.com, outlook.com, live.com, and msn.com)—will not have access to the Visio web app, as these plans do not qualify as commercial plans.
  • You cannot mix 32- and 64-bit versions of Microsoft solutions. To resolve this, you will need to uninstall your current 64-bit version of Office and install the 32-bit version instead. Please refer to this support page for further instructions.
  • Running different versions of Office and Visio depends on the installation technology used to install the products. For compatibility, the rule is:
    • You cannot install two products together that have the same version but use different installation technologies.
    • You cannot install two products of different versions together if both products use Click-to-Run as the installation technology and those products have overlapping Office applications.
    Please refer to this support page for more compatibility details and here for volume licensing installation. 
  • For a non-subscription version (Visio Standard or Visio Professional), use the same product key you used for your existing app to download Visio onto your new machine. Sign in with an existing Microsoft account and enter your product key at microsoft365.com/setup. Redeeming your key links your account with the Visio app. Once you’ve completed these steps, follow these additional steps to download Visio and get more details. For more details about installing Visio, please visit this support page.
  • Both Visio Plan 1 and Visio Plan 2 come with 2 GB of storage on OneDrive for work or school.

    If you don't currently have a OneDrive for work or school subscription, you'll receive 2 GB of storage with your Visio Plan 1 or Visio Plan 2 subscription plan.

    If you have an existing OneDrive for work or school subscription, the 2 GB of storage included in a Visio for the web plan does not add to or override your existing storage capacity in your current OneDrive for work or school subscription.
  • All currently supported versions of Visio will run on Windows 11. This includes both Visio plans and the 2013, 2016, and 2019 non-subscription versions of Visio. Your old Visio files will not be compromised when you upgrade to a newer version of Visio; your files will work as expected in the new version. However, Visio automatically blocks opening any pre-2013 Visio file. To resolve this, please visit this support page.
  • Yes, the current version of Visio is compatible with older versions. Yes, you can open files created in the current version with an older version and vice versa. Please note, the current version (by default) saves drawings as a .vsdx file. Whereas the 2003 version saves them as a .vsd file, so you will need to save your drawing as a .vsd file to open it in an older version of Visio.
  • Current versions of Visio offer Information Rights Management (IRM) features. In non-subscription versions of Visio, go to File > Info > Protect Diagram > Restrict Access.

    You can’t set IRM from within Visio for the web, but Visio for the web honors whatever access rights have been set for a file in the desktop Visio app once the file is stored online. For additional details on IRM in Visio, please visit this support page.
  • Data linking is only available through the Visio desktop app, but in Visio for the web, you can view data-linked diagrams. Visio currently supports multiple data sources, including:
    • Microsoft Excel workbooks
    • Microsoft Access databases
    • Microsoft SharePoint Foundation lists 
    • Microsoft SQL Server databases
    • Microsoft Exchange Server directories
    • Microsoft Entra ID information
    • Other OLEDB or ODBC data sources 
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Next steps

Get started with Visio

Visio in Microsoft 365 is available to Microsoft 365 commercial subscribers, so you can create professional diagrams anytime, anywhere, with anyone.
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  1. [1]
    Power BI, Teams, Excel, Word, and PowerPoint are available separately.
  2. [2]
    Subscription prices shown are per month. If you’re a global or billing administrator, an annual commitment is required to purchase online. You can choose to pay monthly or annually. Within the Microsoft 365 admin center, global and billing administrators can choose either annual or monthly commitment plans. All others may purchase a monthly subscription online.
  3. [3]
    After your one-month free trial, you will be charged the applicable subscription fee. A credit card is required. Cancel any time to stop future charges.

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